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Course Outline

Introduction to ChatGPT and AI Fundamentals

  • Grasping the concepts of AI and natural language processing.
  • Understanding the capabilities and limitations of ChatGPT.
  • Accessing ChatGPT: comparing free and subscription tiers.

Utilizing ChatGPT for Report Summarization

  • Methodologies for summarizing large documents.
  • Distinguishing between extractive and abstractive summarization.
  • Practical exercise: summarizing meeting reports and policy documents.

Utilizing ChatGPT for Brief Preparation

  • Generating executive summaries.
  • Structuring clear and professional briefs.
  • Practical exercise: creating a one-page brief from a detailed report.

Utilizing ChatGPT for Administrative Communication

  • Drafting professional emails and memos.
  • Optimizing tone, clarity, and conciseness in writing.
  • Practical exercise: rewriting administrative correspondence.

Optimizing Tasks with ChatGPT

  • Automating repetitive text-based tasks (e.g., reminders, follow-ups).
  • Creating templates for common administrative requirements.
  • Practical exercise: building reusable prompts for daily tasks.

Productivity Enhancement Techniques

  • Strategies for saving time using ChatGPT.
  • Organizing and prioritizing tasks using AI.
  • Practical exercise: setting up AI-assisted workflows.

Integrating ChatGPT into Office Workflows

  • Using ChatGPT alongside office tools (Word, Excel, Email).
  • Best practices for ensuring accuracy and reliability.
  • Practical exercise: streamlining daily administrative tasks with AI support.

Summary and Next Steps

Requirements

  • Fundamental computer skills.
  • Experience using word processing software.
  • Familiarity with email clients and online collaboration platforms.

Target Audience

  • Administrative personnel.
  • Office assistants.
  • Professionals looking to adopt AI tools for improved productivity.
 14 Hours

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