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Course Outline
Module 1: Fundamentals of AI Applied to Office Environments
- Understanding Artificial Intelligence: Types and core concepts.
- Generative AI versus Predictive AI.
- Practical applications within administration.
- Ethics, privacy considerations, and usage limits in the workplace.
- Practical activity: Identify administrative processes where AI can save time.
Module 2: Automating Daily Tasks with AI
- Automating responses and emails (Gmail, Outlook).
- Utilizing virtual assistants (ChatGPT, Copilot, Gemini).
- Automating repetitive tasks using AI platforms (Zapier, Make).
- Guided practice: Create auto-replies and schedules using AI.
Module 3: Using AI for Document Creation and Editing
- Drafting emails, reports, and meeting minutes with AI assistance.
- Text enhancement and automatic summarization.
- Real-time document translation.
- Guided practice: Generate and refine an administrative report using AI.
Module 4: Data Analysis and Reporting with AI Tools
- Leveraging AI to generate charts, tables, and executive summaries.
- Interacting with Excel and Google Sheets via AI plugins.
- Interpreting results in natural language.
- Guided practice: Upload an Excel file and perform analysis using AI.
Module 5: Enhancing Presentations and Visual Reports with AI
- Creating presentations in PowerPoint or Canva using AI.
- Generating images with AI (DALL·E, Canva AI).
- Summarizing and converting PDFs into presentations.
- Guided practice: Create a professional presentation from a document.
Module 6: Time Management and Organization with AI
- Using AI to manage schedules, calendars, and reminders.
- AI tools for task prioritization.
- Integration with platforms such as Notion, Trello, and Asana.
- Guided practice: Automate weekly planning with AI.
Module 7: Real Case Studies and Designing Administrative Workflows with AI
- Success stories from companies utilizing AI in administration.
- Building a personalized AI workflow.
- Assessment: Design an AI solution for your department.
- Final practice: Each participant creates a practical AI solution for their role.
Summary and Next Steps
Requirements
- Proficiency in office productivity tools (email, spreadsheets, word processing).
- No prior experience with AI tools or programming is required.
Audience
- Administrative professionals.
- Office managers and executive assistants.
- HR, finance, and operations support staff.
- Individuals seeking to streamline daily tasks using AI tools.
14 Hours
Testimonials (4)
the practices
Oldith Guillen - PNUD/MICI
Course - Aplicaciones Prácticas de Inteligencia Artificial para Personal Administrativo
Theory, practice exercises and interaction.
Jeannette Diaz Granados - PNUD/MICI
Course - Aplicaciones Prácticas de Inteligencia Artificial para Personal Administrativo
The exercises
Danixa Rivera - PNUD/MICI
Course - Aplicaciones Prácticas de Inteligencia Artificial para Personal Administrativo
We got to use the tools.
