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 Duration 7 hours

Course Outline

Introduction to AI-Driven Summarization

  • How ChatGPT processes and condenses information
  • Common document types encountered in government operations
  • Recognizing AI output limitations and the need for refinement

Summarizing Reports and Briefing Materials

  • Creating concise summaries from policy or research reports
  • Extracting key findings from technical or analytical documents
  • Structuring content for executive-level review

Summarizing Meetings and Consultations

  • Converting meeting notes and transcripts into actionable items
  • Identifying key decisions and unresolved issues
  • Drafting summaries for internal communication or follow-up actions

Prompting for Optimal Results

  • Effective prompt structures for summarization and rewriting
  • Examples of role-based and outcome-oriented prompts
  • Using iterative prompting to enhance summary quality

Adapting Tone, Style, and Structure

  • Tailoring content for ministers, internal managers, or the general public
  • Selecting between formal and conversational tones as appropriate
  • Generating various formats such as bullet points, executive memos, and Q&A sections

Integrating ChatGPT into Government Workflows

  • Utilizing ChatGPT within Word, Teams, and browser-based environments
  • Combining ChatGPT with meeting and collaboration tools
  • Reviewing and refining summaries in real time

Responsible Use and Validation

  • Preventing misrepresentation or hallucinated facts
  • Verifying summaries and citing original sources
  • Adhering to information governance and security policies

Summary and Recommended Next Steps

Requirements

  • Familiarity with internal reports, meeting notes, or policy documents
  • No previous experience with ChatGPT or other AI tools is necessary

Target Audience

  • Analysts
  • Program managers
  • Executive support staff

Testimonials (1)

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